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When posting AP transactions, system displays a list of AP Checks that have not yet printed. This prompt feature allows you to decide whether to print unprinted items prior to posting.
Save time and paper when you print an Accounts Payable history report, Payment to Invoice Report, or Invoice to Payment Report! Print only those transactions that fall into the time period you specify.
You can search for a Vendor’s history by reference number, transaction date, or due date.
Safeguard AP checks from being applied to the wrong account! When you issue a check to a vendor, that’s vendor’s account number can now be printed on a check stub.
Change the PO number/description, due date, discount date and the bill notes on a posted invoice that has an amount remaining greater than zero.
Many vendors offer discounts if you pay the bill early and you can save thousands of dollars a year by taking advantage of these discounts. Accounts Payable for Windows automatically computes your early payment discounts so you don’t have to enter them every time. And the discounts are automatically posted to the proper accounts.
Accounts Payable for Windows automatically ages your payables by both discount date and due date. Then you can decide for yourself at a later date which one you want to use.
Accounts Payable for Windows automatically forecasts your cash requirements from bills that are due. Cash flow management is easy, quick, and accurate. Easily expense and post pre-paid bills like insurance, benefits, etc.
Accounts Payable for Windows even has an automatic feature for recurring bills like rent, insurance, etc. Enter the bill the first time, flag it as a recurring expense, and then you never have to enter it again. Think of all the time you’ll save on data entry!
Distribute expenses to up to 5,000 general ledger accounts per invoice. Tracking complicated payables is so easy that you’ll be amazed you ever did it the hard way.
Write checks at the same time you enter bills in one easy step. Or enter bills, and then later select them for payment and write the check then. Or, enter bills and record hand-written checks. The choice is yours.
Set up flexible payment terms for each vendor by day of invoice, due immediately, or day of month.
Accounts Payable for Windows has a built-in protection against duplication of bills or payments. Feel confident that you will never pay the same bill twice.
Everything is working great, as long as there are no surprises like payment adjustments. Then things get complicated. But not with Accounts Payable for Windows. One easy step using convenient lookups is all there is to recording these after-the-fact adjustments.
Set up default General Ledger Expense Accounts for each vendor. When you enter bills and payments you can accept these defaults or easily change them. What a time saving feature!
Recording partial payments of bills is as easy and accurate as paying a normal bill. Accounts Payable for Windows automatically tracks the remaining balance to be paid.
Accounts Payable for Windows prints Form 1099 and 1099 Magnetic Media for contract labor.
The Vendor Master List shows complete detail of vendor accounts, and may be sorted by vendor number, vendor name, or product type.
Setting up new companies is quick and easy by copying vendor records across companies.
Merge two vendors while maintaining their full histories.
Correcting for double entry or dealing with a company merger is quick and easy. With add-on-the-fly and change-on-the-fly you can quickly view and modify vendor records, inventory items, purchase and payment activity, paid and unpaid bills, etc.
Prepare a Check Register of all payment transactions for a quick payment auditing.
With Accounts Payable for Windows you can submit payments to separate processing companies and addresses, such as factoring companies. You record who the payment is to and where the payment was sent.
Set up multiple payable departments that can be assigned to separate general ledger accounts.
Print checks in laser or dot-matrix formats. Check formats can be fully customized with an available add-on, Report Writer for Windows.
Record and save an unlimited number of vendors and transactions.
Accounts Payable for windows actually takes the worry out of managing your payables! An automatic message box appears upon launch if you have savings from discount payments due. Remembering to pay your bills is that easy!
Age your payables you way! Set up your five aging periods with any number of days.
Easily remember vendors while maintaining and transferring all history from previous records. If you track your vendors by phone number, this is a lifesaver! Dated open item report allows users to define an ending date and run a report showing the amount of open items as of that date.
Recalculate the Master File allows the total due amount to be calculated from the open items and provides a quick fix for users when data becomes corrupted. Vendor Credit Limit for users who keep track of a vendor’s credit limits.
Reports
Quick Vendor List Vendor Labels Vendor Master Report Aging Report Total Debt Report Cash Requirements Report Control Report Overdue Report Prepaid Report Future Liability Report History Report Monthly Balance History Report 1099-Misc Magnetic Media 1099-Misc GL Expense Distribution Report
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Overview
